two smiling professional women on The Organized Coach Podcast with the title overlay of, "Growing Your Business with a Full Time Career? Work Life Balance Insight with Tanya Engesether" and host Tracy Hoth.

Are you working full-time while trying to grow your life coaching business?

In this episode, Tracy welcomes Tanya Engesether. Tanya shares her 27-year journey in the healthcare industry, the impact of COVID on her role, and how it led her to become a certified Christian life coach.

Tanya helps leaders achieve work-life balance and break free from people-pleasing so they can find peace of mind, balance, and freedom from overwhelm while amplifying their impact as leaders.

This amazing lady is the host of the top 1.5% globally ranked podcast, The Grace Filled Leader.

Tanya discusses her methodologies for time management, developing effective systems, and setting boundaries. She emphasizes the importance of finding one’s value internally rather than through external validation.

The conversation also highlights the influence of Organized Coach Academy and Organized to Profit on Tanya’s coaching business.

The key moments in this episode are:

00:29 Meet Tanya Engesether
06:41 The Power of Intentional Organization and Systems
16:11 Tanya’s Personal Journey – From Burnout to Breakthrough
24:43 Navigating Leadership Challenges with Grace
29:01 Growing Your Business While Working Full-Time
31:45 Tanya’s Systems
37:16 Saying No and Managing Overcommitment
41:45 Tracy’s Netflix Recommendation + Reflections on Healthcare Challenges During COVID

Your Organizing Expert,

Tracy Hoth's Signature

coral background with a swirl, heart, cross symbol and the text overlay, "Not every God-honoring assignment is God's assignment for you" from Tanya Engesether on The Organized Coach Podcast Episode 57

Connect with Tanya Engesether:

06-06-24 Workshop: Time Management Makeover – 4 Simple Steps to Create More Time with Less Guilt
Grace-Filled Leader Website
Grace-Filled Leader Podcast
Work with Tonya

Resources Mentioned:

💥 FREE Workshop: 3 Simple Steps to an Organized (and Profitable) Business – where I share the only 5 files you need to organize your digital files.
👉🏼 Organized Coach Academy 

Idea Tracker
Client Tracker
FREE File Naming Formula Cheatsheet

Connect with me:


Subscribe and Listen:

If you love what you’re learning on this podcast every week – the strategies, how-tos, and time-saving ideas to set up your organized and systemized business so you can work less and scale – please follow, rate, and review by heading to Apple Podcasts or wherever you listen to podcasts.

Transcript with time stamps:

[00:00:00] Tracy Hoth: Tanya Engesether from The Graced Filled Leader is my guest today. We had a good conversation. I’m going to recap what we talked about because we kind of covered a few different topics. First, we talked about how organizing has helped her in her business – what that looks like and what she did – the most impactful parts of that.

[00:00:23] She’s so gracious to share kind of her story. She works full-time as a leader in healthcare and she shares how she found coaching and then now how she coaches leaders. She also gave tips. If you can relate to this, if you have a full-time job and you are trying to start or grow your coaching business, she gives efficiency tips – what she does to keep it all organized and running smoothly and get the most done in the time that she has. And then oddly, we end on my favorite Netflix show currently. We kind of just end, it was funny. So make sure you listen to the end. It’s not funny. I shouldn’t say that. We were practically crying.

[00:01:09] It was definitely not funny… I love Tanya. I love she’s just so down to earth and just open about everything. Maybe we bond because we’re both from Minnesota. I don’t know, but you’re going to really enjoy it. She has a free workshop coming up called the Time Management Makeover – 4 simple steps to create more time with less guilt.

[00:01:33] It is Thursday, June 6th at 5 p. m. central. So you can register for that. by going to Okay, let’s get into this conversation. Are you ready to work less, feel more organized and productive, streamline repetitive tasks, and implement systems that allow your coaching business to run smoothly, even without you?

[00:01:58] If so, you’re in the right place. Welcome to the Organized Coach Podcast, your go-to source for practical tips and solutions. I’m your host, Tracy Hoth, professional organizer, certified life coach, simplifying expert, and most of all, down to earth fellow coach just like you. No matter if you think you’re missing the organizing gene, have ADHD, or just love anything organizing, I’m here to help you become an organized coach with a business that works for you.

[00:02:27] Pull up a seat and let’s get started. If you are a coach who has a coaching business who also works (part time or full time), if you’re in leadership, if you have a full- time career, but you really want to have and grow your coaching business, you are going to love this conversation. I have Tanya Engesether here on the podcast. Welcome, Tanya!

[00:03:00] Tanya Engesether: Thank you so much, Tracy. It’s great to be here. Tell us what you do. Tell us more about who you are. My name is Tanya and actually I’ve worked in the healthcare industry for almost exactly 27 years. Actually, Sunday was my 27th anniversary of being hired at this organization. I’m a physical therapist by background, but For the last 17 of those 27 years, I’ve actually been in leadership roles first as a frontline manager.

[00:03:22] More recently as a director over several service lines and working in that industry and through COVID it led me on another journey. I’m actually also a certified Christian life coach.  I specialize in helping other Christian women leaders find better work life balance and find freedom from people pleasing and approval seeking.

[00:03:48] Tracy Hoth: Oh my gosh, so first can I just say, you know, I think I don’t know this for sure, but I think that people that are in corporate that want to, or in any job, I guess, but that want to grow their business might look at people that have a business and they might be so envious that they don’t have to work.

[00:04:08] But when I hear you say that you are a leader of all the services, like all physical, what kind of services?

[00:04:18] Tanya Engesether: Physical therapy, occupational therapy, speech, language, pathology, pathology, athletic training, strength and conditioning. Yes. Yeah.

[00:04:27] Tracy Hoth: Like all of those, you are a director. Like, I admire that so much. Like, you have this career.

[00:04:33] It is just, you know, I don’t know. I just think about that. Maybe you’re wishing you had this big growing business, but I’m thinking, “Oh my gosh, she’s so important.”
You know, you’ve done it. Like you’ve grown and you’ve used your skills and you’re leading people. It’s just cool.

[00:04:50] Tanya Engesether: Well, and it’s really inspired the more recent work too.

[00:04:53] And it certainly gives me content. Oh, I forgot to say that I’m also the host of the Grace Filled Leader Podcast. Again, one of my more recent adventures, but certainly my day job offers a lot of content for my podcast.

[00:05:09] Tracy Hoth: Yes. And we’re going to talk about that too. Just like different conversations, difficult, not different, difficult conversations and what you help women with specifically.

[00:05:18] But I want to kind of start with just where we, where our paths crossed. We were in a program together where we didn’t get to talk to each other at all, but I guess we saw each other across the room and then you joined organized coach Academy. So I’m always curious to ask like, what made you join? The, the program.

[00:05:37] Tanya Engesether: Somehow I don’t remember how, if I ran across you or maybe I think I actually found your podcast first and started listening, cause I always, I always want to know more things about organizing and systemizing and just increasing efficiencies, considering all of the gigs that I have in my life. And I listened to your podcast.

[00:05:57] Then heard you talk about the organized coach academy. And it was one of those things where I know how to organize, right? But it’s a little like my finally paying for personal training. I know how to exercise. I’m a physical therapist. I know how to do it, but I don’t want to plan it. I just want somebody else to tell me what to do.

[00:06:19] You know, I’m like, Oh, this was perfect. Cause I really wanted to get more organization. Specifically around my coaching business and my workflows because number one, I don’t have a lot of capacity. The business is still my coaching business is still fairly new, so I wanted to get some structure in an organization before I got too far down the road and develop bad or inefficient habits or processes.

[00:06:44] I thought it better. To start, you know, more foundational rather than do a whole bunch and have to figure out how to sort it out and, and declutter my processes later.

[00:06:56] Tracy Hoth: So very smart of you to all you listeners who are out there that are new in your business, do it early. I just hear so many people say that over and over.

[00:07:09] Tanya Engesether: Yes. And what snagged me was your digital files organization, which we’ll probably get to that. Yeah. But that was the. Oh, my gosh, again, you know, theoretically, I know how to organize, but I just need somebody to tell me what to do, where to put it, you know, what it looks like for them so that I can just replicate it, or, yes,

[00:07:28] Tracy Hoth: I agree with that too, but I’ve never had anybody really say it like that.

[00:07:33] Where you just want someone, well, I always want this and it makes it more fun. If I’m going to work on a skill or do something, I want to just have someone teach me a way that works rather than waste all this time trying to figure it out. Yes. Yeah. And we know a lot of us now, some of us don’t have the skills, or maybe we’re missing some executive functioning skills that are really important, but a lot of us know what to do, but it is, we just want that accountability.

[00:08:06] We want someone to show us, Oh, and the other thing I was thinking is I love seeing behind the scenes. It’s like, I, I still want to see other people’s businesses behind the scenes that. Sound like they have all these things in order and just keep learning.

[00:08:23] Tanya Engesether: Yes. Well, and I, that’s one thing that stands out to me about you is I feel like you’re very generous about just showing us behind the scenes.

[00:08:31] Like when you learn something that works for you, you’re so great about just being willing to share it. You’re not just like trying to keep it all secret to yourself. And you know what I mean? I just feel like you’re very generous that way with, with knowledge and sharing tips and tricks.

[00:08:45] Tracy Hoth: Yeah, that’s good to hear.

[00:08:47] I feel like I’ve been working a lot on abundance and trying to be that way. And I like, I notice it in people if they’re like, Oh, you can’t use that. Oh, you can’t do that. You show, you know, be careful, you know, versus just abundant and free. It just is so fun to be around people like that. What do you think from organized coach Academy you took away from that?

[00:09:09] Are you implemented or what do you think was your favorite part?

[00:09:13] Tanya Engesether: Probably my biggest takeaways or favorite parts were really being intentional about thinking about and documenting systems and processes like getting it out of my head and onto paper, so to say, to actually have a system that is easy to replicate or teach someone else that I’m not having to recall, you know, rely on my memory every time I go to do that thing, you know, if it’s not an everyday thing, maybe it’s a once a month thing or once a quarter thing.

[00:09:42] How much time I otherwise would waste trying to remember how I did everything. So it was intentionally creating systems. The digital file organization for sure was a lifesaver because I, I found that I really just find things a lot more quickly, which, you know, time is money, so to speak. And Really getting more into Google.

[00:10:06] I had hardly used Google before your business dashboard that actually ding, ding, ding was probably the number one, you know, the, what’s your, the theory of one or the something of one, you say the wonderful

[00:10:17] Tracy Hoth: one or the power of one,

[00:10:19] Tanya Engesether: the power of one. Yeah. And your business dashboard is such a great place now to literally just put everything that whether it’s to link to something else, it’s like the one stop shop.

[00:10:31] It has improved my efficiency so much.

[00:10:35] Tracy Hoth: That is so good. All of those.

[00:10:38] Tanya Engesether: Yeah. That was a lot. But I mean, there’s even more, but yeah, those really stand out. The business dashboard for sure, for sure. And just the systems and the, you make it simpler too than a lot of other people. Like you make it very, it works and it’s simple.

[00:10:58] Tracy Hoth: Yeah. Yeah. So two things. The Google. A lot of people are using Google. They want to use Google, the Google suite of, of things, or they want, they’re using it because other people are using it. And so they need to be able to use it, but they hate it because, and I think I am the same way until I learned some secrets.

[00:11:23] I learned how to go into it. How to. Have the shortcut saved in files that make sense in your mind instead of sifting through all of this stuff So a lot of those Things now, I love it because I know those things, but it’s, and we do that on the calls too. Like if someone says, I don’t know, I don’t like, and I’m like, oh, but do you know that if you go in this way, you’ll never have to see that and you’ll never have to be confused, but it’s little tricks like that.

[00:11:55] I think are fun sharing too. And I like learning from other people like that too. Just show me what you did there. Yes.

[00:12:02] Tanya Engesether: Yeah. You have so much of that, like just so many little nuggets of gold. And even that I could color code my files and how to name things, you know, that’s so many things that you just were so helpful.

[00:12:15] Good.

[00:12:16] Tracy Hoth: If anybody’s wondering, the business dashboard is only available in organized coach Academy. So if you join, that’s where you get it. Okay. Then. Well, is there anything you would say if someone was considering,

[00:12:31] Tanya Engesether: I would say, consider no more, just do it. I mean, honestly, it is, it is number one, it’s a reasonable time investment.

[00:12:40] Like, I don’t feel like you asked too much of us in terms of homework. And we just really work things out together. And it is, its value is far more than the investment that you make. So I would just say, 100 percent it’s worth it in terms of how organized and more efficient you’ll be. It’ll save you time and money right away.

[00:13:03] Tracy Hoth: Yeah. And that’s interesting. I’m thinking that you are saying that as a person that works full time and whose husband travels every weekend and you have to travel with them, whatever, but the, that you’re saying it wasn’t too much of a time investment, but then on the And the same hand, it’s like, it’s going to save you so time and so much time and make you more efficient.

[00:13:25] That’s what, it’s kind of fun hearing you say that.

[00:13:27] Tanya Engesether: Yeah. I mean, you just set it up really well where, you know, you can access the things as you do them and go back to it. You know, some of this stuff is, it’s, you know, I, I didn’t implement fully maybe while we were working through the program, but it was there to, Go back to and start using it as I got other pieces in place.

[00:13:49] Tracy Hoth: Yeah.

[00:13:50] Tanya Engesether: Yeah.

[00:13:51] Tracy Hoth: Oh good. Okay. Well then What I had did after Because I went through it a couple rounds live with people and then what I did was offered a little small group mastermind and I called it organized to profit. And you decided to keep working with me through that. So tell me what your thought process was there.

[00:14:11] Tanya Engesether: Yeah. So it took me a minute. Cause again, you know, it was like, okay, I am sort of an, I’m, I’m learning all the time. Like I, I tend to just probably get into too many things, but I was really at a point of not knowing, well, should I invest in another program or should I just, you know, start doing stuff on my own?

[00:14:30] I took a minute, but just knowing how you communicate things, how you set things up, how you deliver your resources and your product, essentially, I knew that my brain worked with how you coach. And so I, and I definitely wanted to get further ahead in my coaching business. So I dove in and it’s been so such a blessing because it’s a very intimate group.

[00:14:58] There’s a lot of learning together. And it was again, only on a deeper level that accountability partner for me. So it’s like, I, things that are scary to me to think about doing on my own, the organized a profit has really helped me just. You know, you’ve helped me just be brave and courageous and it doesn’t need to be perfect.

[00:15:22] Just do it. You know, like these are the pieces let’s talk through breaking it down so that it’s not overwhelming. Let’s do this step, then this step. So it really helped me. I was avoiding doing a live launch. Like I knew I needed to do it and I just had been putting it off because I was kind of terrified.

[00:15:39] That gave me the support and the resources and the encouragement to just kind of dive in and do a live launch. Yeah,

[00:15:51] Tracy Hoth: What in one of the things we did. Which make me, which makes me so excited is in that first group, it was just you and Cynthia and the two of you kind of were working through things at the, at the same time, as far as creating a workshop that or a class that you were going to teach, and then you were going to launch one on one coaching.

[00:16:14] I loved when. Through that process, you created your own intellectual property and how you teach and structure your program. Yeah. And that became really clear just working through creating a webinar. Or workshop, whatever. I don’t even know what you called yours.

[00:16:37] Tanya Engesether: I feel like it really helped me almost even get more organized in my head or more clear on my own messaging, just doing that work of building that workshop and then getting your eyes on it.

[00:16:49] That’s one thing too, like you’re very. I mean, you’re very honest with your feedback, but in such a grace giving and loving way, like it’s very encouraging, but you know, if it’s like, Oh, this is not so great, you know, you’re going to kind of tell me that it’s not so great. You’re like, Oh, you know, you’ve never said that, but cause you’re so great.

[00:17:11] Oh yeah. So nice. Anyway. It’s really helped me just continue to build confidence and clarity around even my own services and my own messaging and, and the people that I serve. Yeah.

[00:17:24] Tracy Hoth: We talked about different marketing aspects. You’ve done a live course, you’ve launched it, you’ve launched one on one and now you’re, you’ve scheduled to do your course again, your class.

[00:17:38] What are you calling it? A workshop or a class? I call it a workshop. Okay, so Yes, and your workshop is just in like two days from when this is going to come out. I think so Tell us about your workshop. What’s it help people do?

[00:17:54] Tanya Engesether: My workshop is called the time management makeover It’s a free workshop where I teach You four simple steps to create more time with less guilt.

[00:18:03] I go to my force, that process of creating more time without, without the guilt, because most of the people that I serve tend to be that people please or approval seeker. So they have guilt when they try to set boundaries with their time. Yeah.

[00:18:20] Tracy Hoth: Well, that kind of leads perfectly then into, but we’ll include the link in the show notes.

[00:18:24] Go sign up for a Tanya’s workshop and, but it leads kind of into your story. So that was you, you were working full time, feeling a lot of guilt because you were a people pleaser. Is that how you would tell the story?

[00:18:40] Tanya Engesether: Well, that, I’m sorry, how much time do we have? So kind of, yes, well, all my life. I mean, for whatever reason, however I interpreted my life and circumstances, from the time I can remember, I’ve been a very anxious person, always seeking approval, or kind of being a people pleaser, raised to be a good girl, and good, get good grades, and make a good impression.

[00:19:05]  We came from very, very humble roots. I’m talking, we didn’t even have running water until I was seven years old. We just, you know, it was like you work hard for, for what you get. Over time, I just found that I. I struggled to say no to people. I thought, you know, I always worried about what people thought of me.

[00:19:31] Would they think I was a bad person? Did I say something stupid? Did they think this, I just walked through life worrying about what people thought of me. And as I became a leader, I see myself as a servant leader, which is. Great. I think I’m very relational. I’ve always believed in serving my people well, and I, I’m never going to ask somebody to do something I haven’t done at least twice over.

[00:19:56] You know what I’m saying? And I believe that’s, that’s key to building trust and relationship with your team so that they truly want to follow you, not just do what you tell them to do. Fast forward into COVID and It was this, just, I mean, the whole world, it was a major change just for, for the world and for life ever after, but what happened was, working in health care, we didn’t get to shut down and shelter in place, instead, you know, I, I supervise therapists for the most part, and we had yeah, make our people do things that they were not accustomed to doing, roles that they weren’t necessarily comfortable with.

[00:20:42] There was a wide range of emotions that came from that. I mean, some were just angry and I found myself, it just was a, it was a really difficult time, both in what, what we saw, what we did, how people felt about it. And we also started to see this. Kind of change. I think just in general, people were burning out, you know, you’ve probably seen or heard of just kind of the, the mass, um, resignation from the workforce, you know, and healthcare is an industry that was really hit where just people, I think had compassion fatigue and burnout and we lost people.

[00:21:19] I think that coming out of the pandemic has become harder than, in a lot of ways, because it’s hard to find people that want to work in healthcare. It seems that people have shifted a bit in terms of their tolerance for discomfort and their desire to serve, like just something, something flipped there.

[00:21:39] That leadership looks far different in the last several years than it did in the years previous to that. Well, anyway. Because of all that, you know, my people were feeling and I, I was internalizing so much of that when I really shouldn’t have, I mean, it was sort of normal human reactions and I was taking it on to personally worrying about what they thought.

[00:22:02] Did they think I was a bad leader? Was this forever going to change who they saw me as in terms of, as a leader, all of that. And I was having, I started to have panic attacks and have anxiety where I just was dreading coming through the door. I was looking for an exit. strategy from, from my role. And I, I’d not really experienced that, that level of burnout, I guess, in my career before.

[00:22:27] That led me on a personal journey. Um, because I knew that obviously for 20 plus years, I had been drawing so much of my own value from what other people Thought or said about me. I was drawing my value from what I achieved or what my team thought of me. Or so I was seeking my validation externally instead of internally.

[00:22:53] When that failed me, so to say, and like my people were struggling and, you know, it seemed like harder to meet expectations. I just, it was just kind of a time that I just had to surrender all of that because I just didn’t know how to keep showing up and be able to kind of survive that. So I just started a lot of work and a lot of internal and spiritual work to kind of help myself.

[00:23:19] How I did that was through Christian life coaching. What happened was I really had to do the inner work of receiving God’s grace. Truly developing an understanding and a heart knowledge of who I was, who I am in Christ so that I didn’t need the approval of others to determine my value. Once I begin to understand that, and that I’m significant just because I’m His, not for what I accomplish or what other people think of me.

[00:23:53] It changed, it truly changed how I’m able to walk through the door every day, and I began to learn how to set boundaries for myself in a grace giving way. Um, and as I did that, and as I practiced it, I started to see that, well, people will respect my boundaries if I teach them how to treat me. For the most part, people will start to respect that, and I certainly was developing more respect for myself, and through that, just how my manner of being in the world was transformed, because truly I was being transformed from the inside out, and I just wanted to share that, because I was seeing people all around me struggling, like other women in leadership, just struggling with that.

[00:24:40] Just feeling like they can’t meet expectations. And it just felt like a grind and burnout and all the things and saying yes to too many things to where they didn’t feel like they had any time for themselves or their family. And that’s how I felt. I walked around guilty because I spent so much of my energy on my work that my family is what sacrificed for years.

[00:25:03] My family got the least of me in many ways, because I was giving so much to my work. And then here I was. Experience that. Well, why did I invest so much myself when that resource quote failed me when it came to, you know, in a really hard thing, I didn’t feel like I was getting from it what I thought I I should, you know, I’ve done a lot of work to understand that I was taking that far too personally and and all of that, but I just needed to figure out how to have better work life balance for myself and set boundaries.

[00:25:36] As I found freedom, I wanted to share that with other women and so that’s what led to me wanting to get certified as a Christian life coach because I knew the transformation that I’d experienced. I wanted to be sure able to share that with other women. So the podcast was born and the Christian life coaching business was born.

[00:25:59] Truly as a, another avenue of wanting to serve women, because once you feel that feeling, that peace and that joy that comes from that heart knowledge, you want to tell the world, right? So like most of us, often our purpose work comes as a result of our own struggle and the victory that comes out of that struggle.

[00:26:17] So I’m sorry, that wasn’t concise at all.

[00:26:20] Tracy Hoth: That was so beautiful. And I know that people are going to be listening. Women are going to be listening to this. And. You just told it so perfectly. Like, literally, they’re gonna be so encouraged that there’s hope? Yeah. And that there is answers that they can, I mean, that’s, what’s so great about coaching.

[00:26:40] Like you searched it out and found someone that helped you and now you’re doing that for other people.

[00:26:46] Tanya Engesether: I mean it, the funny thing is, I feel like it blesses me far more than it blesses the person that I’m serving. Like I, it energizes me and it just lights me up to just see people kind of have a new awareness or a new understanding or just.

[00:27:06] That freedom that comes with really just realizing that life can look different just because of how we choose to experience it.

[00:27:16] Tracy Hoth: So you are working with leaders. women who are leaders. And I love how you talked about the Christian aspect of it. I mean, that’s gonna have a big effect once they understand that knowledge of who they are, and they quit giving away that to their accomplishments or to what other people think.

[00:27:35] Also, you coach people on things like time management, your emotions and the guilt feelings that you have. Even on, I know one time you were talking about having difficult conversations and how you love like helping leaders learn. How to do that or work through that. How would you say it?

[00:27:57] Tanya Engesether: Yeah, I love helping coach people and sort of almost give them scripts to help them navigate difficult conversations in a grace giving way. So there’s, just kind of a, a technique to, even if it’s like information, the person’s not going to appreciate necessarily, or it’s a difficult conversation. There’s way there’s a way to do it.

[00:28:21] So that they still feel seen, heard, and valued. And they’re able to receive that message because they can see the heart with which it was delivered. You know what I mean? So I just love helping people navigate communication because it, I mean, communication will make you or break you as a leader, like, And boy, I’ve seen both directions of that.

[00:28:45] It’s devastating when it goes the wrong way.

[00:28:49] Tracy Hoth: Well, and I love as I’m, I think about who I would want to have as a coach. And what you said earlier about my programs is that. You, you like, you can have what I have. You can use, I give you the dashboard. Same thing with you. You’re saying like, I give you scripts.

[00:29:09] I will give you the things that you need to be a better leader, but then also we’ll do the coaching or the mindset work around it and the exercises that help you understand it better. So that’s, that’s good. Anything else you want to share about that?

[00:29:25] Tanya Engesether: Well, as you were talking, it, it led me to thinking that really there’s, there’s two components sort of to that idea of time management and work life balance in that it’s not, yes, some of it’s the tactical, practical, like, you know, time blocking, blah, blah, blah, organizing your time, sifting through what should, shouldn’t be on your calendar.

[00:29:47] There’s also, there’s that sort of spiritual, mental, emotional component of truly understanding Like for me developing that heart knowledge of who I am and truly understanding that I can surrender all of this crap like I don’t have to carry the burden alone. I can be like Jesus just take take the wheel because I’m tired, you know, and understanding that You Kind of the source of my identity and my value when it’s now removed from what will people think of me or how do I get their approval when it’s no longer dependent on that, it’s much easier to kind of shut work off and leave work at work because you’re not carrying that mental and emotional baggage, which depletes you, you know, Because there’s so much more to, I found, especially in leadership, it’s not just physically.

[00:30:40] For me, that’s not even the worst part of the job. It’s not the physical, what you have to do. It’s really the, the burden or the baggage that can come with all the people aspects that leading people is challenging, you know, so to not take it home with you every day is challenging. So helping people to release that burden.

[00:31:02] That in itself creates better work life balance. I don’t know if that made sense, but yes, totally made sense.

[00:31:08] Tracy Hoth: I love just all these examples of how if someone gets coaching with you, that is a leader that is struggling. They maybe want to quit or they’re feeling guilty all the time, or they are over committing themselves or.

[00:31:25] You know, worried about what other people think that there is answers for that. And that’s what you would help them with. Yeah, for sure. So good. Okay. Then makes me think of the leader out there or coach out there who is working full time and wants to grow their business. So You are doing that and you started a podcast.

[00:31:47] Any tips that you would give people on how to do all that?

[00:31:56] Tanya Engesether: Much like every other aspect of learning time management at work life balance, it really comes down to for me, it’s understanding the priorities, like the, the, what you have to do, you know, like for me, that what I have to do is I need to keep showing up.

[00:32:13] I need to keep showing up for my podcast. You know, I haven’t, so far, I haven’t missed. Doing an episode, you know, so I I need to show up for my people and that’s the basic if I can get nothing else done. I need to show up. So I mean, it’s a matter of determining what are really those core priorities when it comes to the podcasting or the coaching.

[00:32:37] I have to block or I have to make space and block time for those core things. And then as I hone, as I get a process around that, then I can look, okay, what’s the next piece that I can take to start to, to grow my reach or grow my business and then add that in. So it’s a little bit like, stacking things as I have capacity and I really have to work hard at not comparing myself to someone else because there are a lot of people that coaching is their full time job.

[00:33:10] They don’t have the full time career outside of it. And I’ll think like, Oh gosh, well, I don’t, you know, I don’t have that many downloads or blah, blah, blah. And I just can’t do that. I have to look at comparing myself to myself. Like, yeah, am I doing better today than I was yesterday? Well, what I’ve accomplished in the last year.

[00:33:30] I never would have thought I had, would have had a podcast ever in my life. You know, I mean, just all that I’ve learned and all that I’ve done while working a full time job and being my husband’s co laborer on an Island in Canada every weekend. It’s sort of amazing, you know, like it is amazing. Yeah. Yeah.

[00:33:50] Yes. Advertising is key.

[00:33:52] Tracy Hoth: I like how you said it to your, you first decide what the basics, like what you have to get done. Make them efficient. Yes. Document the system around them. And then look at the next thing. I think about you. Like podcast obviously is first. To show up, to have your podcast out there, to be making offers.

[00:34:16] Tanya Engesether: Right. And so I have a system and I use a, I use a electronic project management system where I kind of put my, my systems in there, you know, and I can move my task cards to when I’ve done this piece of my production. So I do, I do my process the same way every time. And as I’ve done that, I’ve gotten faster at doing it.

[00:34:37] It doesn’t take me as long to. Produce a podcast episode and now I I have sort of my social media posts the way that I do that and I scheduled them It’s the same process every time so I’ve just got awesome systems in place.

[00:34:52] Tanya Engesether: Wait, you use Meister task, right? I do. Yeah. Okay, and you like it I do like it like it’s visually appealing to me and it colorful Yeah, my brain

[00:35:04] Tracy Hoth: We’re going to need to, I, I’m like, I want to have you do a little tutorial and we’ll add it like as a bonus in organized coach Academy.

[00:35:13] That’s what I, I think that would be so fun because you’ve done it like you are doing it. Just you saying that. Okay. And then the next thing after that, so your, your podcast and then your social posts, what else do you have?

[00:35:29] Tanya Engesether: My key things now is I have my podcast episode, my social posts where I repurpose as much as I can across the platforms that I use, a weekly newsletter.

[00:35:41] Tracy Hoth: That’s the main things like those are the things I consider core have to do them, right?

[00:35:48] Tanya Engesether: Then I add in there, you know, pitching to other podcasts or things like that. But and then I have like, depending on the week of the month, I have a different project so to say that I do for week one versus week two like week one might be kind of business cleanup or make sure I’ve recorded my income and expenses and week two might be content planning and week three and I’ve turned those are task cards for me that I then just move over to the to do column and then I can move it along as I’m making progress with and I can check it off as completed once I do it and it’s so I don’t know.

[00:36:25] It feels good to just click it as complete.

[00:36:29] Tracy Hoth: Oh my gosh, that’s so fun that you do it, that you actually are doing that. And then, then I know in Organize to Profit, we’ve been talking about, okay, what’s next as far as just, those are your basics and then marketing tasks, like maybe you want to start being more active on LinkedIn or pitching to more podcasts or like just those.

[00:36:52] So, so do you add those things to your. Project management thing too.

[00:36:57] Tanya Engesether: Yes. So now, for example, I hadn’t been doing LinkedIn before, and now I’ve added that as one of my social media columns where I take my episode card, where I have my different, my checklist of what has to be done in regard to that episode.

[00:37:12] And I, okay, I did my Facebook, I move it to each, the column that needs to be done, I kind of slide it over, and now LinkedIn is one of my things, and I basically repurpose my Facebook posts for learning. Same thing with my weekly newsletter. That’s a column, so if I haven’t, if I’ve done all the other things, but I haven’t composed my weekly newsletter, I move my task card into that column, like it’s still a to do.

[00:37:36] So it’s my weekly cockpit kind of has the progression from what I have to do, making progress on it. It’s completed anyway. I just kind of move it from column to column as I work through the tasks.

[00:37:50] Tracy Hoth: That’s not like, can you want to hire someone to help you do something? You want someone that’s done it. So I just love that you shared how your system is that it works and you do it.

[00:38:00] Is there ever days like times you don’t do it? Well, I’m supposed to ask that.

[00:38:06] Tanya Engesether: Let’s be real, right? Like my life just, sometimes it just all falls apart. And the only thing, I mean, And this’ll be a difficult season, but as a leader, I mean, a 40 hour week is usually a short week. You know what I mean? Like sometimes it’s just like, I I’ve got nothing in me when I get home in the evening.

[00:38:24] So I have to, to some degree, I have to use my system to do the bare basics. And if the bare basic is just getting my podcast episode out. I know at least I’ve done that. I don’t need to look in my system, my project management system to know to do that. And I’ve done that same system so many times I wouldn’t necessarily need to go look at it to know what I need to do.

[00:38:51] So I need to be in it less than I used to, but it’s still. It’s there because now I can build on my systems and the newer things that I add, that’s where I need my visual cues a little bit more like, Oh, yep. Oh, I haven’t done LinkedIn yet.

[00:39:04] Tracy Hoth: Or

[00:39:05] Tanya Engesether: you know what I mean? Oh, but I haven’t done my podcast pitching yet.

[00:39:09] Tracy Hoth: Oh my gosh. I’m so impressed.

[00:39:12] Tanya Engesether: Well, that’s kind. I always think that about you.

[00:39:15] Tracy Hoth: I am totally impressed. We’re doing that. We’re putting that example or tutorial or whatever in organized coach Academy. I love adding little bonuses. Like I think that would be so useful for all of us to see. Yeah. Okay. So anything else we better wrap up anything else that you think?

[00:39:37] I love that example of systems. That’s going to help someone.

[00:39:41] Tanya Engesether: Yes.

[00:39:42] Tracy Hoth: Anything else? I mean, you’ve given other examples too, but any, anything else you wanna share? So

[00:39:47] Tanya Engesether: I’m gonna, one of the things that probably comes out the most for me on, if I, were gonna say like the number one mistake people make, like the people that are overwhelmed have too much on their plate that I work with.

[00:39:58] Any wait. The biggest mistake I see people making is they take on burdens and assignments that were never meant for them to carry. esp, esp, I see it almost. Almost like being a Christian is great, but there’s a degree to which sometimes we can get our self confused because if something seems like a God honoring a good thing to do, those of us that attend toward people pleasing anyway, Oh, well, this is a good thing.

[00:40:27] And it’s, it’s a God honoring type of thing. I should say yes, even though like, it kind of makes me want to throw up because I’m so busy already, but it’s a good thing to do. So I probably should do it. Not every assignment that is God honoring is God’s assignment for you. You know what I mean? By you saying yes, and maybe not being able to give it your best yes, you’re taking that away from someone else who maybe could have given it their best yes, and you’ve now decreased your capacity to give everything your best.

[00:40:58] So I found that I really had to work with people on sifting and purging, like you talk about kind of sorting and purging, which things are actually intended to be my assignments, and which things really don’t align with my priorities and my core values. So the biggest mistake people make is saying yes to too many things.

[00:41:21] Just because it’s a good thing or a good opportunity, it might not be the opportunity right now or intended for you.

[00:41:30] Tracy Hoth: And I can see how valuable having a coach to talk that through. Yeah. To see where your motive is coming from in that. And almost, I mean, I think I see this with organizing too, but almost permission, yes.

[00:41:47] In the beginning to say no, and then you begin to develop that skill of giving yourself permission, but just that approval, like, okay, yes.

[00:41:56] Tanya Engesether: And when we’re in it, we get so confused because we’re attached to all of our emotions and our thought patterns and whatever messages we carried our whole lives. I have sort of this spidey sense, like I can literally feel, even if I’m doing it virtually, I can feel the energy that’s coming from someone.

[00:42:14] If they just talk about their list of things that they’re saying yes to or they’re doing, I can tell by their energy, which, which things align with their passions and priorities and which things are the shoulds they’re just doing because either they’re fearing missing out on the praise from doing the thing.

[00:42:32] Tanya Engesether: You know, the fear of missing out or what will people think if I say no. So that’s been really fun to just help people even understand their own energy that will give them the answers they need when it comes to filtering things off of their plate or off of their schedule.

[00:42:48] Tracy Hoth: To have someone witness you like that is super helpful.

[00:43:08] Tanya Engesether: Yeah. Right. Almost invaluable to being able to work through those priorities, things you need to do, shoulds, time management, like being a better leader type thing. Right. And that you’re worth it. Like you’re, you’re worth prioritizing yourself, your passions, your needs. Yeah.

[00:43:16] Tracy Hoth: So good. Okay. Tanya. So your workshop’s coming up.

[00:43:19] Tell us where we can sign up for that. Yeah. Yeah.

[00:43:22] Tanya Engesether: You can sign up for my free workshop happening June 6th if you go to

[00:43:31] Tracy Hoth: Well that’s easy. Grace Filled Leader. I love that. Okay. How does someone reach out to you if they want to work with you for coaching?

[00:43:41] Tanya Engesether: You can grab a free consult call with me if you go to

[00:43:51] Tracy Hoth: Hopefully that’s common sense for workshops or work with me. One of those two that makes it so easy. Your podcast, the Grace Filled Leader Podcast. Yep. The grace filled leader. That’s right.

[00:44:04] Awesome.  Thank you so much. This has been really, really good. I love hearing your story. I just love how you share that. It’s so hope filled. Oh, and we just watched Lennox Hill on Netflix. I always like people to give me recommendations, but have you seen it? No. Oh yeah. It’s in a hospital in New York.

[00:44:30] They just, it’s just like shows us what happens, but the last episode of that, it’s like a eight episode season or something. The last episode was during COVID and it just gave me so much insight in what you went through. The whole time you were talking about it, I felt like now I understand.

[00:44:51] Just what healthcare workers went through. I mean, I’ve seen stuff, but watching that show and you just become to love the doctors that in the, you know, the people that they’re, that they’re featuring in the series and then you see what they went through.

[00:45:07] Tanya Engesether: Yeah, I mean, sorry, I just got goosebumps because at the time I also supervised a group of nurses that.

[00:45:13] Had been rehab nurses and they actually shut down our rehab unit to turn it into the COVID unit to prepare for when we had a surge and all of the, you know, kind of isolation and infection control processes were such that you have COVID patients, they couldn’t get visitors. So these nurses, they watched people die and they were the people that sat with them as they, you know, like they were their person.

[00:45:43] And so while it was really. hard to watch. It was also really a blessing to see how grateful people were to not have to be alone during that. And it was, it was probably the hardest thing I’ve ever gone through my career, but in a way it was like the biggest blessing because truly it, a pandemic is like a microscope on a person’s soul because it will show you who people are at their core in terms of just the they have to serve other people or not.

[00:46:16] It was While it was terrible, it was, I’m really grateful for it too, because You just see a whole nother picture of, you don’t know what you’re really a whole nother picture of humanity. And sometimes it was really discouraging and sometimes it was really encouraging.

[00:46:35] Tracy Hoth: Yeah.

[00:46:36] Tanya Engesether: We just had to come together to get the work done and help the people.

[00:46:39] Yeah.

[00:46:39] Tracy Hoth: Well, that’s kind of what the show showed also in, in the doctors are like calling the family members, FaceTiming them and ah, just heartbreaking. It’s heartbreaking, but. I, through my son’s accident, that was the one thing that literally stood out is just the amazing heart that people have. They’re so willing to come together and fight for you or help you give to you whatever that takes.

[00:47:09] I mean, that part of it’s so beautiful. So I get what you’re saying there, but okay, how’d we end on this?

[00:47:16] Tanya Engesether: We’re all crying. That could turn into hours of conversation.

[00:47:18] Tracy Hoth: Okay. Thanks for being here. Oh, thank you so much, Tracy. This is a blessing, really. Wait, if you’re finding this podcast useful, you must check out the Organized Coach Academy.

[00:47:35] It’s my course where I walk you through every step to get your business organized, to get yourself organized, to stay connected, and save money and time to prepare to hire someone to do all the things that you want to do in your business with ease. Check that out at

[00:47:56] Also, I’m sure you’ve heard this a million times, but I would love it. It’s my way of knowing podcast. If you leave a written review, I have lots of freebies for you. They’re linked in the show notes. You can find him in my bio on Instagram at @TracyHoth and until next week, have a beautiful day.

two smiling professional women on The Organized Coach Podcast with the title overlay of, "Growing Your Business with a Full Time Career? Work Life Balance Insight with Tanya Engesether" and host Tracy Hoth.

Tracy Hoth